Last updated: 1st April 2024
I. PURPOSE
At Surveily AI, we are committed to providing a respectful and safe working environment for all personnel. It is our firm policy to prohibit harassment and mistreatment of any Surveily AI personnel in the workplace or during work-related activities. This policy aims to prevent behavior that is unwanted, unreasonable, and demeaning.
II. DEFINITIONS
Surveily AI: Includes all branches, subsidiaries, and affiliates of Surveily AI globally.
III. SCOPE & APPLICABILITY
This policy applies universally across Surveily AI, including all subsidiaries, to every individual working for us, whether they are individual contributors, managers, or contingent workers. We uphold a strict no-tolerance stance on harassment within our personnel and extend this policy to prevent harassment towards non-Surveily AI personnel as well. This includes behavior in the workplace, at work-related social events such as office parties, client entertainment events, and interactions conducted online or through other digital communications. In cases where local laws conflict with this policy, the local laws will prevail unless our policy offers more substantial protections.
IV. INTRODUCTION
Surveily AI prioritizes creating a safe and respectful working environment for all its personnel. This encompasses a strict prohibition against any form of harassment or mistreatment, including but not limited to harassment based on protected categories such as race, gender, age, disability, and more. We regard any conduct that creates a disrespectful, intimidating, hostile, or offensive environment as a breach of this policy. Our approach is designed to deter conduct that might not meet the legal definition of harassment but is nonetheless inappropriate and demeaning. All managers are mandated to undergo sexual harassment training to ensure thorough understanding and enforcement of this policy.
V. EXAMPLES OF HARASSMENT
Harassment can manifest in various forms from physical violence to subtle psychological tactics like ridicule or exclusion. This includes derogatory jokes, unwelcome sexual advances, and other behaviors that undermine professionalism and respect in the workplace. Claims such as "I was joking" or substance influence do not excuse violations of this policy.
VI. BULLYING
Surveily AI stands firmly against bullying, which can be characterized by behaviors intended to intimidate, exclude, or demean others. Any reported instance of bullying will lead to prompt corrective action.
VII. REPORTING PROCEDURES
All managers are required to report any incidents or suspicions of policy violations promptly, ideally within 24 hours. The company commits to investigating all claims discreetly and taking necessary remedial actions.
VIII. INVESTIGATIONS PROCESS
Surveily AI commits to conducting thorough and impartial investigations into all reported incidents. All involved parties are expected to cooperate and maintain confidentiality to ensure the integrity and fairness of the investigation process.
IX. POLICY PROHIBITING RETALIATION
We ensure that all employees can report incidents without fear of retaliation. Retaliating against an individual for reporting harassment or participating in an investigation is strictly prohibited and will result in disciplinary action.
X. STANDARD LANGUAGE ENFORCEMENT
Violations of this policy, depending on their severity, may result in disciplinary actions up to and including termination of employment. Managers have a specific duty to report any compliance concerns or violations.
Surveily AI's dedication to maintaining a respectful and secure workplace extends to every facet of our operations. Here's a continuation of the policies and enforcement guidelines:
XI. WORKPLACE INVESTIGATIONS FAQ
Why We Investigate:
At Surveily AI, we conduct workplace investigations to address any reported or observed violations of our policies or laws, ensuring that we maintain a safe and respectful environment for all personnel.
What We Investigate:
Our investigations can cover a range of issues including harassment, discrimination, improper disclosure of confidential information, conflicts of interest, and misuse of company resources.
Reporting Violations:
We encourage everyone, especially managers, to report potential violations. Surveily AI provides various channels for reporting, ensuring accessibility and confidentiality.
Concerns About Retaliation:
We uphold a zero-tolerance policy against unlawful retaliation. Any form of retaliation is prohibited and will be met with strict disciplinary action.
Who Conducts Investigations:
The investigations are conducted by a dedicated team, often involving senior managers, to ensure a thorough and unbiased process. Each step is documented to track progress and outcomes.
Employee Involvement:
If you are called to participate in an investigation, expect a respectful and professional process. You may be asked detailed questions to gather comprehensive insights into the issue at hand.
XII. PARTICIPATION IN INVESTIGATIONS
Mandatory Participation:
All employees are required to participate in investigations if requested. This participation is crucial for ensuring the integrity of our investigative processes.
Confidentiality During Investigations:
Confidentiality is paramount in preserving the fairness and integrity of the investigation. All participants are expected to maintain discretion throughout the process.
XIII. OUTCOMES OF INVESTIGATIONS
Potential Consequences:
Depending on the findings, actions may range from no action necessary to more severe measures like termination or legal action, depending on the severity of the offense.
Decision-Making Process:
Decisions on outcomes involve input from business leaders, HR, and legal teams to ensure they are fair and appropriate based on the investigation's findings.
XIV. RESPECTING LEGAL RIGHTS AND CONFIDENTIALITY
Lawful Discussions:
While we aim for confidentiality to protect all parties, we do not restrict the rights of employees to discuss work-related issues as permitted under the law.
Limited Disclosure:
Information from an investigation is shared only with those who need to know to fulfill legal and organizational obligations.
XV. EDUCATION AND TRAINING
Ongoing Training: Surveily AI is committed to regular training programs for all employees, particularly managers, on topics including harassment, discrimination, and our specific workplace policies. These training sessions are designed to reinforce our commitment to a respectful and inclusive workplace.
XVI. QUESTIONS AND ADDITIONAL RESOURCES
Contact Points: For any questions or further clarification on our policies or procedures, employees are encouraged to contact HR, the Chief of Staff, or the Founders. We provide multiple points of contact to ensure that employees feel supported and informed.
By establishing comprehensive policies and detailed procedures, Surveily AI aims to foster a workplace culture that is not only compliant with legal standards but also promotes the safety, dignity, and well-being of every individual in our organization. We believe that a thorough understanding and proactive enforcement of these policies are key to achieving and maintaining this environment.
Automated supervision, monitoring and risk prediction in areas of safety, quality and productivity.
